Comprehensive Guide to TipHaus Roles and Permissions: Latest Updates and Features

If you’re not using TipHaus yet, you’re missing out on a game-changing way to manage your teams' roles and permissions. Our latest update brings even more control and visibility to user management, making it a breeze to streamline your operations. TipHaus offers a comprehensive solution for managing tips and payroll seamlessly across your organization. Our platform automates the complex process of tip distribution, ensuring accuracy and compliance while reducing administrative burdens. By integrating with your existing systems, TipHaus provides real-time insights and reports that empower you to make informed decisions quickly. The benefits are clear: increased transparency, improved staff satisfaction, and significant time savings. Whether you're managing a single location or multiple venues, TipHaus scales with your business needs, making it an essential tool for any hospitality operator looking to enhance efficiency and foster trust within their team.

For existing managers, welcome to a fresh update that promises to give you more control and visibility over user roles and permissions in TipHaus! Permissions refer to what users can see and touch. We've revamped the Users tab in Settings to make managing your team easier and more intuitive. Let's dive into the exciting new features that are transforming how you handle user roles. Within TipHaus, there are three default user roles: Organization Admins, General Manager Admins, and Employees.

Enhanced Control for Org Admins with the TipHaus Settings Tab

User Tab Upgrades

Roles & Filters: We know how crucial it is to identify users with specific permissions quickly. That’s why we’ve added a dedicated column for Roles in the Users tab. You can now effortlessly filter users by role to get a quick snapshot of their access levels. No more digging through endless lists—find exactly who you need in seconds!

Created Date: Ever wonder when a user account was set up? Our new "Created Date" column lets you see the creation date of each user account at a glance. It's all about giving you the context you need.

Employee App Invites & Client User: We’ve moved the "Invite Employee" button to a new home! You’ll now find it under the "+ Create" button for each user. And don't worry, you can still invite employees to register for the TipHaus Employee app just as before by navigating to Settings > Users > + Create > Employee.

Edit & Resend: Need to tweak user details or resend an invitation? Users with the appropriate permissions can now access these options via the three-dot menu next to the user's name, streamlining your workflow.

Settings Tab For an Org Admin

Edit and Resend

Enhanced Organization Admin Visibility in TipHaus

For those juggling multiple locations, having a clear overview of your team structure is crucial.

Store-level General Managers (GM Admins) can now view Organization Admins (Org Admins) listed in the Users tab. This improvement offers a comprehensive view of the user landscape, making it much easier to locate an Org Admin when needed.

GM Admins with access to multiple locations will love our new ‘All Locations’ view. This feature displays only the locations the GM can access, ensuring you have the right perspective for effective management.

All Locations View For a GM

Settings Tab View For a GM

Enhanced Security with Permission-Based Visibility in TipHaus

Security is key in user management. With TipHaus, your users only see what is relevant to their roles.

Hidden Tabs: Depending on the user type, certain tabs are now hidden. This ensures users see only the features relevant to their roles, enhancing privacy and security across your organization.

Example 1:

Example 1: A large organization with an outside accountant can create a custom role that allows that user to view the reporting data needed to complete payroll while completely hiding Tip Distributions and other tabs not required for that user's job functions.

Example 2:

Example 2: A role could be created allowing a store-level GM to invite and approve employee registrations and update missed clock-outs but limit their ability to update organizational-level settings.

Credit Card Tip Fee and Pay Period

Credit Card Tip Fee and Pay Period: These tabs are now entirely hidden from users who lack permission to modify them, safeguarding critical business settings.

As long as the Peer-to-Peer feature remains disabled, this tab is completely hidden from unauthorized users, ensuring your settings remain secure.

Create Customizable Roles in TipHaus for Ultimate Flexibility

Unleash your organization’s potential by creating fully customizable roles. By clicking the “+ Create” button under Settings > Users > Roles, you gain the power to tailor roles to your specific needs. Here’s what you can control:

Permissions: Determine the visibility and actions available in the Users tab and Reporting tab based on the permissions assigned to each role.

Feature Visibility: Reporting features are visible only if enabled in your organization’s Admin settings, ensuring users see what they need.

Individual ETA Page Features: Enable users to access specific ETA features like Enrollment Management and Initiate Payout independently.

Individual Reporting Page Features: Grant users access to specific reporting features like Custom Team Adjustments, Recurring Shifts, and Report Exports independently.

Individual Settings Page Features: Manage Settings Page features such as Store CC Fee, Assign Job Codes to Employees, and Pay Period Settings independently.

Creating a Role

Managing a Roles Permission

These updates are designed to make managing your users more effective and to provide a clearer understanding of roles and permissions within your organization. By streamlining processes and enhancing visibility, we aim to empower you to focus on what truly matters—growing your business and supporting your team. With these changes, you'll spend less time on administrative tasks and more time on strategic initiatives.

If you have any questions, our support team is here to help! We are committed to ensuring your experience with TipHaus is as seamless and productive as possible. Don’t hesitate to reach out with any feedback or inquiries.

For more information, please visit our articles on Default User Permissions and Roles and Custom User Permissions and Roles, and how to best understand each setting please visit our Roles & Permissions Glossary!

Not yet utilizing the power of TipHaus? Reach out to our rockstars at sales@tiphaus.com for your free consultation and kick off your free trial!